Automation for HVAC companies
Answer every AC call, even when you're on a roof
When it's 95 degrees, every missed call is a customer calling the next company. We set up an AI receptionist and simple automations so HVAC companies answer every call, follow up on every estimate and keep maintenance customers coming back.
Sound familiar?
Where HVAC companies lose jobs
- Calls go to voicemail while the techs are on jobs, and those callers book someone else
- After-hours "my AC is out" calls that nobody answers until morning
- Estimates for new systems that never get a follow-up
- Maintenance plan customers who forget their spring and fall tune-ups
- Invoices that wait until the end of the week to go out
- No reviews coming in, even after a good job
What we set up
What we can set up for your HVAC business
AI receptionist
Answers when you can't, takes the caller's name, address and what's wrong, flags no-cooling emergencies and texts you the details right away.
Estimate follow-up
A friendly text or email goes out a few days after every estimate, so system replacements don't go cold.
Maintenance reminders
Tune-up reminders go out on schedule to every maintenance customer, with a link or number to book.
Appointment confirmations
Customers get a confirmation and an "on the way" text, so fewer jobs end with nobody home.
Invoices and payment links
Send a card payment link right after the job, or take a tap-to-pay payment on your phone.
Review requests
Happy customers get a text with a link to leave a Google review, so new customers find you first.
An example
What it looks like in practice
Here is one simple setup. Every step happens automatically. Yours would be built around how your business works.
- 1A homeowner calls at 9 PM because the AC stopped cooling.
- 2Your AI receptionist answers, gets their address and the problem, and marks it urgent.
- 3You get a text with the details, and the lead is added to your list.
- 4The customer gets a text confirming you received their call.
- 5After the job, they get an invoice with a link to pay and a review request.
How it works
Three simple steps
- Step 1
We talk
You tell us where the time goes and which calls and follow-ups slip. We look at the tools you already use.
- Step 2
We set it up
We build the automations and the AI receptionist, connect them to your tools and test them with you before they go live.
- Step 3
We stay in touch
If something needs changing later, you call us. You own everything we set up.
Common questions
- Can the AI receptionist tell an emergency from a routine call?
- Yes. We set it up to ask the right questions, like whether the system is cooling at all, and to flag urgent calls so you see them first.
- Do I need new software?
- Usually not. We start with the tools you already pay for, like your phone, email, calendar, scheduling software or POS, and only suggest something new if it clearly saves you time or money.
- What does it cost?
- It depends on what you want set up. After a short conversation we give you a clear price before any work starts.
- Do you work outside South Florida?
- Yes. We're based in South Florida and work with businesses anywhere in the US. Most of the setup is done remotely.
We also work with
Let's talk
Tell us what takes up your time
Share a few details and we'll get back to you to set up a conversation. No obligation and no jargon.